Member Minute: Geof Huth


As the Chief Records Officer and the Chief Law Librarian of the New York State Unified Court System, much of my work is administrative, but my work has also included working personally on a giant years-long inventory of all of our oldest records, from 1674 on, and working in amazingly dirty conditions.

As a kid, I wanted to be a “fireman” or a “policeman,” as those were the only known choices. I didn’t know what my dad was, because it was too amorphous, and because he started his career as a CIA analyst.

My little known hobby or talent is, though this isn’t little known, I spend much of my time making poems, essays, drawings, and sculptures (often with references to archives), and documenting these creations in a huge relational database that serves as a catalogue raisonne.

I joined and stay with MARAC because I believe in making connections. Part of the allure to archives for me is that archives connect to other bodies of records and facts in the past and they allow us to imagine those pasts through the natural human act to connect.

Any position(s) held in MARAC: Chair, Caucus Chair, Steering Committee Member-at-Large, Local Arrangements Chair, Program Chair, and others.

Why I chose to volunteer: I have volunteered for the connection to people and the ability to help create MARAC’s and our future.

My recommendation to anyone interested in getting involved is: Ask to be involved, and do it in person, or directly with an email or call. My integration into MARAC was slowed because I originally volunteered annually on a form when I paid my dues. That didn’t work.

Final words: Let’s get together for an in-person MARAC meeting soon!

Call for Technical Leaflet Submissions

Dear MARAC members, 

The Communications Committee is seeking new submissions and suggestions for the MARAC Technical Leaflet Series, (Print ISSN 2577-9400 and Electronic ISSN 2577-9419), a double-blind, peer-reviewed serial publication that provides practical guidance for specific archival tasks not commonly addressed in the professional literature.  

Since 2018, the Editorial Board of the Technical Leaflet Series is aiming to produce at least two publications per calendar year (spring and winter). Topics of particular interest for future publications may include:

  • Creating and maintaining acquisitions files
  • Curation and storage of oversize objects and realia
  • Data analytics
  • Diversity, equity, inclusion, and accessibility initiatives for archives 
  • Handling of classified or proprietary materials in a government or corporate repository
  • Oral history in archives 
  • Preservation, handling, and description of any of the following:
    • 19th-century photographs
    • Audio-visual materials
    • Datasets
    • Email
    • Textile materials
  • Reparative (re)processing of archival materials
  • Web archiving

Please submit any proposals or topic suggestions to marac.communications@gmail.com.  Publication guidelines for submissions are available on the MARAC website.  Authors are encouraged to observe a soft limit of 25-30 pages of content. Fall 2020 submissions have a projected publication date of December 2021 for our Winter issue.  Our next call for proposals will be in April 2021.  All submissions will be reviewed by members of our Editorial Board.  If you have any questions or would like to discuss your leaflet ideas further, please contact us.

Sincerely,

Alex Japha, Editor-in-Chief
Heidi Abbey Moyer, Editor
Diane Wunsch, Editor
MARAC Technical Leaflet Series Editorial Board  

MARAC Distinguished Service Award: Call for Nominations

The Mid-Atlantic Regional Archives Conference is accepting nominations for its Distinguished Service Award. This award recognizes individuals who have made significant contributions to MARAC as well as contributions to the broader archival profession. Service to MARAC will be weighted more heavily. This recognition is accompanied by a $250 honorarium, provided through the generosity of Hollinger Metal Edge, Inc.

For more details and the nomination form see https://www.marac.info/distinguished-service-award.

Nomination Deadline: January 31, 2021

Please send nominations and any questions to Rachel Grove Rohrbaugh, Distinguished Service Award Committee Chair, grover@etown.edu.

The MARAC Member Minute

By the time we gather in person again in Gettysburg October 2021 (fingers crossed!), it will have been two years since we’ve been together. Two years! That’s a long time…hundreds of new members, professional achievements, personal updates, and water cooler chats.

It’s the personal side of MARAC that makes it such a special group, so why wait? Let’s share a little bit about ourselves now!  In an effort to get to know each other, MARAC is undertaking a new initiative called the Member Minute. The Member Minute will highlight the personal and professional stories of MARAC members.

The feature is completely voluntary, but any member can complete the brief survey about themselves or nudge a fellow member to do so. Questions include information about professional history, activities in MARAC, and personal interests. The Member Minute will be featured on MARAC’s social media platforms and blog. You can share your story at Member Minute Survey

Through this initiative, we hope to learn more about our membership and stay connected. All members are encouraged to participate. Questions can be addressed to Josette Schluter, MARAC Member-at-Large at josetteschluter@gmail.com.

October is American Archives Month!

October is American Archives Month, and we wanted to take a moment to recognize our MARAC colleagues’ creative efforts to promote and celebrate archives during this unprecedented time.

* Archives Month Philly once again pulled together a diverse set of mostly virtual programs, exhibits, and tours by its participating institutions. This year’s calendar included 27 events at 15 institutions in Philadelphia and the surrounding region. You can find the full schedule at https://archivesmonthphilly.com/ 

* Virginia Archives Month included several virtual programs, as well as the debut of an “Archives 101” video to give viewers a brief introduction to archives. The 2020 Virginia Archives Month Flickr album includes images contributed from 19 repositories around the state, and you can experience some of those images as online jigsaw puzzles or downloadable coloring pages.

* Regardless of whether their institutions planned larger programs, many MARAC archivists joined in on Twitter for #AskAnArchivist Day on October 7 and Electronic Records Day (#ERecsDay) on October 10. You can catch up on those conversations at https://twitter.com/hashtag/AskAnArchivist and https://twitter.com/hashtag/ERecsDay.

We’d love to hear more about how your institution celebrated American Archives Month this year! Email us at marac.communications@gmail.com, and we’ll aim to share a longer list of 2020 programs in a future post.

Gettysburg Local Arrangements Committee Members Needed!

Get involved in MARAC: Call for Gettysburg Local Arrangement Committee (LAC) members!

The Fall 2021 meeting is looking for volunteers to join the Local Arrangements Committee.  The conference will be held October 6-10, 2021 at the Wyndham Gettysburg, Pennsylvania.

  • LAC members should be located within the vicinity of the meeting site. Though a lot of things can be done by email, there will be some in-person meetings and logistical requirements.
  • LAC responsibilities include facilitating the logistics for the meeting, such as arranging tours, staffing the registration desk, chaperoning dine-arounds, meeting promotion, and more.

This is a good way to be introduced to the MARAC community and a way to stay involved.  Please note that LAC members will need to attend the entire meeting and should not plan to participate in any panels as presenters. 

Please join us!  Email Cindy Bendroth (cbendroth@pa.gov) or Scott Keefer (Scott.Keefer@doc.org) the LAC co-chairs.

Fall 2021 Meeting Volunteers Needed!

Dear MARAC members,

We are seeking a creative and diverse group of individuals for the Fall 2021 MARAC Meeting Program Committee.  The conference is currently scheduled for October 7-9, 2021 in Gettysburg, PA.

Program Committee members help choose the meeting theme, draft the call for proposals, and arrange 1-2 sessions.  Flexibility and willingness to adapt content to a hybrid or virtual conference environment will be essential.  Both experienced and new members are encouraged to volunteer.  The sign-up form is available online here.

Let us know if you have any questions and thank you for considering,

Rachel Grove Rohrbaugh and Rejoice Scherry
Program Committee Co-Chairs

Graduate School Archival Education Scholarship Applications are Open

Applications are now being accepted for MARAC’s Graduate School Archival Education Scholarship (2020-2021). Deadline for submissions is October 31, 2020

Purpose:
  To provide financial assistance to a student in the MARAC region and to promote the study of archival administration.

Award: One-time $1000 award for the 2020-2021 school year (to be awarded for the spring 2020 semester). The award will be paid directly to the educational institution. The award also includes a $20 student-level MARAC membership for a total award value of $1,020.

One award is available for the 2020-2021 cycle.

Eligibility: In order to be eligible for the scholarship, an applicant must be:

  • a resident or full-time student residing in one of the following states: Delaware, Maryland, New Jersey, New York, Pennsylvania, Virginia and West Virginia, and in the District of Columbia
  • currently enrolled or accepted into a graduate program in archival studies or archives related program such as history or information studies

Application: Applications are to be sent to marac.scholarship@gmail.com and due October 31, 2020 and must include the following documents:

  • Current resume including: Essay of no more than 500 words outlining the applicant’s interests and future goals in archival administration and how the scholarship would help you meet them. 
  • Current Address
  • Education (undergraduate and graduate); anticipated graduation date
  • Relevant (archives related) employment/volunteer/internship experience
  • Honors, scholarships, or awards received
  • Memberships in professional organizations
  • One letter of recommendation (sent directly to marac.scholarship@gmail.com)
  • Documentation of “good standing” with the educational institution (may be a letter or official transcript)

The scholarship recipient is required to submit a brief article to be included in the next issue of the Mid-Atlantic Archivist Newsletter following the award.

The above information is also available for download here.

Questions? Please contact marac.scholarship@gmail.com

Saratoga Springs Meeting Cancelled

The MARAC Executive Committee has made the decision to cancel the Spring 2021 Meeting in Saratoga Springs. Read the entire letter from the MARAC Chair and stay tuned for updates on virtual offerings coming instead:

Dear MARAC members, On July 24, MARAC’s Executive Committee, with the approval of the MARAC Steering Committee, voted to cancel our spring 2021 meeting in Saratoga Springs, NY. This is now the third in-person meeting cancellation we have faced since April.

This was not an easy decision, however, as many of you know, pulling together an in-person meeting takes almost a year to do, and the Program Committee was running up against some deadlines. We made the decision together to cancel the in-person meeting so that we could focus on a robust and inspiring all-virtual conference in April 2021.

I want to thank everyone who worked to plan our Saratoga Springs meeting and specifically our Local Arrangements Committee Co-Chairs Melissa McMullen and Jamie Brinkman as well as our Program Committee Co-Chairs Gregory Wiedeman and Rachel Appel. These committees had already put a great deal of thought and effort into what I am sure would have been a wonderful meeting.

There will be more information forthcoming about our April 2021 virtual conference. We are in the process of assembling a group to lead the coordinating committee.

Thank you again for your understanding, and I hope everyone stays safe and healthy.

Sincerely,

Jennie Levine Knies
MARAC Chair 2020-2021

The Occasional Webinar Series Continues

The MARAC Communications and Education Committees invite you to enjoy the second of a new Occasional Webinar series on August 5, 2020 at 4:00 pm.  The webinar is free, but we ask that you register at WebinarRegistrationAug5.  Zoom details will be provided upon registration.The webinar is limited to 100 attendees and will be recorded.

Title: 
Publishing and Archiving the Lehigh University Campus Newspaper Brown and White During the COVID-19 Pandemic

Presenter: 
Matt Veto is a professor of practice in the Department of Journalism and Communication at Lehigh University. He earned his master’s degree from the Missouri School of Journalism in December of 2013 after working in numerous newsrooms across all platforms beginning in 2000. He continues to write and create short documentary videos in addition to teaching multimedia classes and advising the Lehigh student publication, The Brown and White.

Description:
For 126 consecutive years, Lehigh University’s “The Brown and White” student newspaper had been delivering campus and community news to its readers, and it continued to do so despite the university’s closure due to the COVID-19 global pandemic. In anticipation of Lehigh’s likely closure — and just hours before the official announcement — the student editors and faculty adviser developed and launched a remote production protocol that ensured the continuity of the print product despite the challenges of displacement. Sending their first remotely produced paper to the printer mere minutes before a 5 a.m. deadline, the team officially commenced its journey of news production in a new era. The cover of that issue blared “GLOBAL PANDEMIC: COVID-19 fears force students home; Lehigh goes remote” and was followed by 11 more hard copy editions to go along with 24/7 coverage online. The team of more than 150 student editors, reporters, photographers and videographers became a group of global correspondents, continuing to cover events close to home, while also providing perspective from afar.