Distinguished Service Award Nominations

MARAC’s Distinguished Service Award recognizes members who have made significant contributions to MARAC and to the broader archival profession. Significant contributions to MARAC include service as a MARAC officer, caucus representative, committee member or chair, and even as a frequent session or workshop instructor. Service to the profession includes participating on the board of national or international archival organizations, leading a committee or section of such an organization, writing books or journal articles in the field, serving as a professor or as a workshop presenter, contributing to a State Historical Records Advisory Board, and reviewing applications for granting agencies. 

Please note that service to MARAC is weighted more heavily than service to the profession as a whole. 
This award is accompanied by a $250 honorarium, provided through the generosity of Hollinger Metal Edge, Inc. 
To nominate a member, you must submit the nomination form, the nominee’s resume or curriculum vitae, a letter detailing why the nominee should receive the award, and a second letter of support. The Committee strongly recommends providing multiple letters of support. Nominations may be sent via email or regular post but must be received by February 19, 2013. 
For more information on the award and the nomination process, please visit the Distinguished Service Award Committee’s page on the MARAC website. If you have questions please contact me or one of the other members of the Distinguished Service Award committee.

Call for Poster Proposals – New York Archives Conference

The 2013 NYAC Poster Session Committee is accepting proposals for the NYAC conference poster session, “Archives and Historical Collections in the Empire State”, to be held at the 2013 NYAC Conference co-sponsored by Archivists Round Table of Metropolitan New York (ART) and Palmer School of Library and Information Science. The conference will be held at LIU Post Campus, Long Island University in Brookville, NY on June 5-7, 2013.

Eligibility for Submitting a Poster Presentation Proposal

  • Anyone working in a position as archivist or historian for a repository containing historical records in New York State.
  • Individuals working in New York State who are significantly involved in arrangement and description, reference services, digitization or other technology-based projects, preservation/conservation of paper or electronic material, etc., in a professional archival setting.
  • Students attending a graduate program that includes a concentration in Archival Studies (or Library Science or Information Studies program with significant archival coursework) within New York State.
  • The work of joint authors is also acceptable.

Poster Presentation Content

  • Content topics of interest to archivists and local historians, including but not limited to archival theory and practice, practical solutions to problems in archives, new thrusts (especially electronic collections or electronic access) in the world of archives, advocacy, etc., are appropriate.
  • Content topics may also include such work as the use of historical records collections for research and/or educational purposes.
  • Poster presentation content should be directly appropriate for use by and of interest to conference attendees. Participant selection will be based on the quality of proposals submitted. Applicants will be notified of the status of their submission on April 15, 2013.

All applicants whose poster proposals are accepted will be expected to supply their own materials for the poster presentation, including poster presentation boards, means of adhering their poster, etc., according to specifications provided by NYAC with confirmation of acceptance.

Submission Instructions and Deadlines
To prepare and submit a proposal, please complete the proposal form that soon will be available on the New York Archives Conference website http://www.nyarchivists.org/nyac/ and email it as an attachment to Jane Subramanian at subramjm@potsdam.edu
Deadline for receipt of proposals is March 15, 2013.
If you have any questions, please contact the NYAC Poster Committee Chair Jane Subramanian at subramjm@potsdam.edu or (315) 265-4793.
Please note that the poster session is intended for content related to scholarship, case studies, etc. For those who wish to promote or inform others regarding their archives, collections, activities, etc., this year an opportunity for such material will be made available in a different area for the duration of the conference. Such material may be posters, brochures, and other types of handouts, etc. If you are interested in participating in this promotional opportunity, please contact Jane Subramanian directly prior to May 31, 2013.

New Jersey’s Collections Care Network Training Programs

Registration Now Open! New Jersey’s Collections Care Network training programs!

The New Jersey State Library is leading a two-year initiative to address urgent collections care needs in New Jersey, through educational programs and training. Intended to reach collections care professionals and volunteers, these programs will encourage the use of best practices, support targeted fundraising and marketing, increase the use of existing resources, and accelerate the development of collaborative strategies.
This workshop will help your institution get started in the development of a digital program. The session includes discussion of the tools you can use for scanning; basic hardware, software, and metadata issues; use of in-house or outsourced services to digitize; collaborative digitization; practical planning decisions for staffing; and budgeting for digital activities.
Speaker: Thomas F.R. Clareson, Senior Consultant, Digital & Preservation Services, LYRASIS
Fee: $25
  • April 9 – Morris Museum, Morristown
  • April 10 – Monmouth County Archives, Monmouth County Library Headquarters, Manalapan
  • April 23 – WheatonArts, Milville
  • April 24 – Free Public Library of Hasbrouck Heights, Hasbrouck Height


This workshop will focus on topics of collection management in archival collections, particularly accessioning, processing, and providing access to material. There will also be some discussion about leveraging scarce resources, particularly funding and staffing.
Speaker: Rachel Onuf, Archival Consultant
Fee: $25
  • May 7 – Morris Museum, Morristow
  • May 8 – Monmouth County Archives, Monmouth County Library Headquarters, Manalapan
  • May 14 – WheatonArts, Milville
  • May 15 – Free Public Library of Hasbrouck Heights, Hasbrouck Heights


This workshop will address concerns in creating safe and effective housing for the storage and display of paper art and artifacts. Participants will have the opportunity to create a few simple enclosures. *Limited to 24 participants
Speaker: Jessica Makin, Manager of Housing & Framing, CCAHA
Fee: $35 (includes $10 materials fee)
  • March 13 – Free Public Library of Hasbrouck Heights, Hasbrouck Heights
  • June 11 – Morris Museum, Morristown
  • June 18 – WheatonArts, Milville
  • June 20 – Monmouth County Archives, Monmouth County Library Headquarters, Manalapan


This workshop will examine suitable housing supplies, including paper, plastics, interleaving papers, boxes, and more. Environmental parameters for storage, proper labeling techniques, and safe handling of photographs will also be discussed.
Speaker: Rachel Wetzel, Photograph Conservator, CCAHA
Fee: $25
  • March 6 – Free Public Library of Hasbrouck Heights, Hasbrouck Heights
  • August 13 – Morris Museum, Morristown
  • August 20 – WheatonArts, Milville
  • August 22 – Monmouth County Archives, Monmouth County Library Headquarters, Manalapan


This program will provide participants with an overview of the preservation standards for the many aspects of collections care.
Speaker: Laura Hortz Stanton, Director of Preservation Services, CCAHA
Fee: $25
  • July 9 – Morris Museum, Morristown
  • July 11 – Monmouth County Archives, Monmouth County Library Headquarters, Manalapan
  • July 16 – WheatonArts, Milville
  • July 17 – Free Public Library of Hasbrouck Heights, Hasbrouck Heights


Programs are 9:30am – 3:30pm
Lunch will be provided. 
Refunds will be given until two weeks prior to the program date, minus a $10 cancellation fee.
If you have special needs, please contact CCAHA at least three weeks prior to the program date so that accommodations can be made.
Registration deadline: Two weeks prior to program date
Registration, secure credit card payment, and additional program information are available at www.ccaha.org/education/program-calendar.
This programming is presented by the New Jersey State Library and the Conservation Center for Art & Historic Artifacts, with generous funding from the Institute of Museum and Library Services.
Project partners: New Jersey State Archives, Newark Museum, The New Jersey State Museum, The New Jersey Historical Commission, and Rutgers University.

2013 Western Archives Institute

The 27th annual Western Archives Institute will be held at the University of California, Riverside from July 7 – 19, 2013. The Western Archives Institute is an intensive, two-week program that provides integrated instruction in basic archival practices to individuals with a variety of backgrounds, including those whose jobs require a fundamental understanding of archival skills, but who have little or no previous archives education; those who have expanding responsibility for archival materials; those who are practicing archivists but have not received formal instruction; and those who demonstrate a commitment to an archival career.

The Institute also features site visits to historical records repositories and a diverse curriculum that includes history and development of the profession, theory and terminology, records management, appraisal, arrangement, description, manuscripts acquisition, archives and the law, photographs, preservation administration, reference and access, outreach programs, and managing archival programs and institutions.

Gregory S. Hunter, Ph.D., CA, CRM, has graciously agreed to serve as Principle Faculty Member for the 2013 Institute. He is a Professor at the Palmer School of Library and Information Science, Long Island University, and is Editor of The American Archivist. He holds a Ph.D. in American History from New York University. Prior to joining the Palmer School in 1990, Dr. Hunter was Director of Archival Programs for the United Negro College Fund and Manager of Corporate Records for ITT Corporation. He is a Distinguished Fellow of the Society of American Archivists, and two of his books have received awards from the Society of American Archivists. He also served as Principal Archivist and Records Manager on the team that designed and built the Electronic Records Archives for the National Archives and Records Administration. Dr. Hunter was the founding President of the Academy of Certified Archivists and he also is a Certified Records Manager.

Tuition for the Institute is $700 and includes a selection of archival publications. Other non-negotiable fees including program transportation, facility fees, opening dinner, and luncheon at the closing program will be available in early February. Housing and meal plans are available at additional cost.

The application deadline for the 2013 Western Archives Institute is March 1, 2013. For additional program information, see http://www.calarchivists.org/WAI, or contact:

For additional information, contact: ArchivesWeb@sos.ca.gov

The Western Archives Institute is co-sponsored by the Society of California Archivists and the California State Archives.

The application package is available on the California State Archives web site at http://www.sos.ca.gov/archives/wai/, and on the Society of California Archivists web site at http://www.calarchivists.org/WAI.

Committee Members Needed!

Interested in becoming more involved with MARAC?

Join the Program Committee for the Philadelphia 2013 Fall Conference!

You do not need to be in the Greater Philadelphia Area to be on the Program Committee, however, it does mean that you cannot be a speaker or chair at any session at the conference.

Program Committee members help organize the concurrent sessions. If you think you may be interested please contact Laurie Rizzo (lrizzo@udel.edu), Co-Chair of the Program Committee.

Monmouth County Historical Association

The Monmouth County Historical Association will hold its 114th Annual Meeting on Tuesday, January 22nd at the Thompson Park Visitor Center, 805 Newman Springs Road in Lincroft. Members of the Association and the general public are invited to arrive between 6:30 – 7:00pm. At 7:00pm a brief business meeting will be conducted and followed by a program, “Philip Freneau, Poet of the American Revolution.” Admission is free.

Philip Freneau will be portrayed by Joseph Smith, who is a performing artist of living history. He has been acting in New York City since 1995 and his mission is to “create excitement and curiosity about living history by giving voice to stories that celebrate the human spirit.”

The poet Freneau was born in New York City and lived in Matawan in Monmouth County. Well versed in the classics under the tutelage of William Tennent, Philip entered Princeton University as a sophomore in 1768 and was a close friend of James Madison. Though he was a serious student of theology, Freneau found his true calling in literature and soon became the unrivaled “poet of the Revolution” and is still widely regarded as the “Father of American Literature.”

Following the program, Mr. Freneau will make himself available for questions. Refreshments will be served at that time. Please call 732-462-1466 for further information or to let us know that you wish to attend.

Johns Hopkins University Awarded CLIR Hidden Collections Grant

Author: Jordon Steele, Member-at-Large

The Johns Hopkins University Archives was delighted to learn in December that we had received a grant from the Council on Library and Information Resources to fund the processing of two of our most significant hidden collections, The Roland Park Company Records and the Martin L. Millspaugh Archives.

The Roland Park Company Records consist of the corporate records of the Roland Park Company, documenting an early suburban development that has enjoyed regional, national, and international influence. The collection contains a wide variety of informational and format types, including blueprints, architectural drawings, ledgers and other financial records, photographs and photograph albums, and correspondence from some of the most influential designers, planners, and technical experts of the twentieth century, who worked on other developments and trained a new generation of professionals after Roland Park. The collection dates from circa 1891 through 1962 (the life of the corporation).

The Martin L. Millspaugh Archives (1950-2010) consist of 50 cubic feet of print and electronic records chronicling Millspaugh’s central role in the development of the Inner Harbor, an urban planning project of international impact. We believe that this is one of the few projects CLIR has funded as part of its Hidden Collections program that contains electronic records, a sign pointing towards the future of hidden collections.

Both collections richly document the history of urban planning and community development, two subjects of high current scholarly interest. These records create important links between community development and broader historical and societal trends. The collections will serve as a unique and multifaceted way to examine the historical context of land planning and real estate development in Baltimore and beyond. The University Archives will use the funds awarded by CLIR to hire a Project Archivist. We expect to have both collections research-ready by March 2014.

For more information about this project, please contact Jordon Steele, Hodson Curator of the University Archives, at jsteele@jhu.edu

Philadelphia Conference: Call for Session Proposals

The Mid-Atlantic Regional Archives Conference (MARAC) Fall 2013 Program Committee is now accepting session proposals for their upcoming fall meeting, which will be held in Philadelphia, Pennsylvania from November 7-9, 2013.

Sessions are generally 90 minutes in length and feature three presentations of 15-20 minutes each; sessions conclude with a question and answer period which is moderated by a session chair. Other session formats, such as roundtable discussions and pecha kucha, or something entirely different are also welcome.

Please submit the session topic and brief description of the session focus, by February 6, 2013.

Proposals should be sent to: lrizzo@udel.edu

If you have any questions or are interested in being on the Planning Committee, please contact Laurie Rizzo (lrizzo@udel.edu) or Charles Greifenstein (cgreifenstein@amphilsoc.org), Program Committee Co-Chairs.

This is your opportunity to shape the upcoming conference, let us know what sessions you’d like to see!!

SLIS Symposium Feb. 1

The 5th Annual SLIS “Bridging the Spectrum” Symposium is just 4 weeks away!

This year, the Symposium will feature an outstanding keynoter in Lee Rainie. Lee is Director of the Pew Internet and American Life Project and co-author of the book Networked: The New Social Operating System. He is also an engaging and experienced speaker.

We also have an expanded program of three concurrent sessions both morning and afternoon, and a diverse array of posters to explore during our extended lunch period.

Even though we’ve expanded our capacity this year, we’re expecting a sellout once again, and at $20 (including lunch), it’s a great professional development bargain. So register now, and don’t be left out.

Program details are at http://slis.cua.edu/symposium/2013 ; and the registration page is at https://regstg.com/Registration/Introduction.aspx?rid=1e081695-fb1c-4ca1-8952-3ef7e3bfb896 .