Call for Participation: Disaster Planning for Archives and Their Communities

Archivists Round Table of Metropolitan New York, Inc. (ART)
Call for Participation:  Disaster Planning for Archives and Their Communities 

Date: Monday, October 7, 2013

Location: Center for Jewish History, New York, NY

As we approach the one-year anniversary of Hurricane Sandy, train service has been restored to the Rockaways and City beaches have opened for the summer, however many archives, libraries, museums and homes have only just begun to get back to “normal” and others are still a long way away. In the spirit of Archives Week it is appropriate to take time to look back at what happened, what went wrong, what went right, and what can be done differently next time.

The Archivists Round Table of Metropolitan New York, in conjunction with the Center for Jewish History, is organizing a one-day symposium with the aim of bringing together archivists, records managers, librarians, museum professionals, emergency responders, disaster recovery professionals, volunteers and the general public to address how professional and citizen archivists as well as related professionals can both better protect their collections from disaster and also become a resource for the larger community in disaster situations.  

Possible areas of interest include, but are not limited to, the following:

  • Case studies and “lessons learned” from Sandy or other disasters
  • Protecting personal and family records — providing outreach to the general public
  • Continuity of operations and logistics — how to get back up and running after a disaster
  • Navigating FEMA and other disaster relief assistance
  • Preventative care of collections versus post-disaster recovery
  • Lone arrangers and small shops — how can small archives band together to help one another?
  • Using a disaster to advocate within your organization — making the archive valuable during a disaster
  • Archivists as volunteers — fostering a culture of giving and creating a network of archivist volunteers
  • Disaster planning and recovery on a budget
  • How archives and cultural institutions fit into the larger emergence response picture, especially post-Katrina.
  • Keeping up morale, resources and volunteer support weeks and months after a disaster
  • Disaster planning for born-digital and electronic records
  • Protecting vital records for both the archive and the larger organization
  • Archiving disaster — how does a significant event like 9/11 change the normal retention of records? what is the role of the archivist? how are records appraised?
  • Man-made versus natural disasters — the international perspective, especially in areas subject to armed conflict.
  • Advocating for archives during larger disaster situations when disaster recovery resources and relief are stretched.

Proposal Guidelines

All individual presentations will be 20 minutes long (10 page paper).  Submissions must include a title, name of author and institutional affiliation (if applicable), abstract (250 words max) and indication of technological requirements.  Individual papers or entire panel proposals accepted.

Deadline for Proposals

Proposals should be emailed to by August 1, 2013.

Arline Custer Memorial Award

Arline Custer Memorial Award
Presented by the MARAC Arline Custer Memorial Award Committee, this award honors the memory of Arline Custer (1909-1975), MARAC member and editor of the National Union Catalog of Manuscript Collections.

The Arline Custer Memorial Award recognizes the best books and articles written or compiled by individuals and institutions in the MARAC region – the District of Columbia, Delaware, Maryland, New Jersey, New York, Pennsylvania, Virginia and West Virginia.  Works under consideration include, but are not limited to, monographs, popular narratives, reference works and exhibition catalogs using archival sources.  Individuals or institutions may submit up to two works published between July 2012 and June 2013.

Works must be relevant to the general public as well as the archival community. They also should be original and well-researched using available sources. In addition, they should be clearly presented, well-written and organized. Visual materials, if used, should be appropriate to the text.  Preference will be given to works by archivists.

Up to two awards may be given, with a maximum value of $200.00 for books and $100.00 for articles. The 2013 awards will be announced at the Fall 2011 Conference in Philadelphia, PA.

Call for Submissions
Please send two copies of each submission with a letter of nomination to the Chair of the Arline
Custer Memorial Award Committee:

Molly Tighe
Arline Custer Award
Mattress Factory Museum
500 Sampsonia Way
Pittsburgh, PA 15212

Submission Deadline
Entries must be received by July 31, 2013.  For additional information about this award and a list of previous award winners, see the Arline Custer Memorial Award site:

MARAC C. Herbert Finch Online Publication Award

MARAC C. Herbert Finch Online Publication Award 
The C. Herbert Finch Online Publication Award was established to honor the memory of C. Herbert Finch, former Assistant Director of Cornell University Libraries, who died on April 27, 2005. 
The Finding Aids Award Committee will award a prize honoring online publications, including virtual exhibitions, web sites and web pages devoted to the promotion and use of archival materials, created by individuals or institutions in the MARAC region: the District of Columbia, Delaware, Maryland, New Jersey, New York, Pennsylvania, Virginia and West Virginia. 
Call for Submissions
The Finding Aids Award Committee will accept submissions or nominations for the C. Herbert Finch Award. An online publication that is primarily a finding aid is not eligible for the Finch Award but may be nominated for the 
Finding Aids Award. To be eligible for the award, an online publication must have a stable internet address and must have been published between July 1, 2012 and June 30, 2013. 

The committee encourages the submission of entries that use a variety of media. Submissions are judged on content, navigability, usability, functionality, and site design. One award will be given with a maximum value of $250.00. The 2013 award will be announced at the MARAC Fall 2013 conference. 
Submission Deadline 
Entries must be received by July 31, 2013. Please e-mail URLs for each submission with a letter of nomination to the Chair of the Finding Aids Award Committee:

Laurel Macondray

MARAC in Philadelphia

That’s right, MARAC is heading to Philadelphia! The Philadelphia Local Arrangements and Program Committees enthusiastically invite you to “Friends Meeting: Art and Advocacy on the Delaware,” November 7-9, 2013. Throughout the next five months, we’ll be blogging about the conference and writing a Philly guide to help you get the most out of your time in the city. Here are a few basics to get you started.

We’ll be meeting at the Hyatt Regency Philadelphia at Penn’s Landing in Old City. If the names didn’t give it away, this is the place where William Penn is said to have landed to form his New World colony, in what is now the oldest part of the city. We have secured a very competitive room rate of $169 (plus taxes), which includes complimentary wireless in all sleeping rooms. If you want to drive, the hotel is located just off Interstate 95, and self-parking will cost $18 (rather than the usual $30.) The hotel is also a short ride from Philadelphia International Airport, and Amtrak’s 30th Street Station.

We are arranging a number of tours to local repositories, including the American Philosophical Society, Temple University’s Special Collections Research Center, and the Conservation Center for Art and Historic Artifacts. A highlight is the planned docent-led tour of the new Barnes Foundation building, including a visit to the Art Library, and time to view the galleries at your own pace afterwards. Tickets will be limited at a special friends and family price, so submit your registration early!

Philadelphia is a food city, and we will be offering archivists the opportunity to “Dine Around” and meet other archivists in a small group at one of ten of our favorite restaurants on Thursday evening. We’ll feature these restaurants in future blog posts, and many of our other favorites in all price ranges.

This is a city where you will want to come early, or stay after the conference. Bring your family and friends, and plan to have a great time in the City of Brotherly Love and Sisterly Affection. We have it all…a convenient and easy-to-access location, great food, great history, great art, and archives and archivists. We look forward to welcoming our friends to Philadelphia!