Society of American Archivists Diversity Award

On behalf of the SAA Diversity Award committee, I write to encourage you to consider nominating a colleague, project, or institution for the Society of American Archivists (SAA) 2017 Diversity Award. This award recognizes an individual, group, or institution for outstanding contributions in advancing diversity within the archives profession, SAA, or the archival record. Nominees will have demonstrated significant achievement in the form of activism, education, outreach, publication, service, or other initiatives in the archives field. The award is given based on the
long-term impact on improving and promoting diversity as defined in the SAA Statement on Diversity.

Eligible Nominees:

Eligible nominees include any individual, group, or organization. To encourage SAA member participation,  preference may be given to SAA individual and/or institutional members.

Recent Award Recipients Include:

2012: The Chicano Studies Research Center

2013:  Asian/Pacific/American Institute at New York University
Joan Krizack, Archives Consultant
Karen Underhill, Northern Arizona University’s Cline Library

2014:  Recovering the U.S. Hispanic Literary Heritage Program,
University of Houston
Jennifer O’Neal, University of Oregon Libraries

2015:  The Shorefront Legacy Center
Samuel Proctor Oral History Program, University of Florida

2016: Latin American and Caribbean Cultural Heritage Archives SAA Roundtable
“Desmantelando Fronteras/Breaking Down Borders” webinar series

Nomination Requirements:

Two letters of support. Nominations will be accepted from any individual, group, or institution.

Sponsor and Funding:

Society of American Archivists Foundation.


Up to two awards may be given each year. The prize will include a certificate and one complimentary registration per awardee to the SAA Annual Meeting occurring in the year in which the award is presented.

Please consider submitting a nomination by February 28, 2017. The nomination form can be found here:

If you have any questions, please let me know. Please feel free to forward this message to any individual or group that you think might have a potential nominee in mind. We are hoping to get a large number of nominations, as more than a single award can be given.

Thank you for your consideration.

Natalia Fernández, on behalf of the SAA Diversity Award committee

Natalia Fernández
Curator and Archivist, Oregon Multicultural Archives & OSU Queer Archives
OSU Libraries: Special Collections and Archives Research Center


The Barnes Foundation’s Archives and Special Collections Moves to the Parkway

In the spring of 2016, as a result of internal restructuring, the Barnes Foundation’s Archives, Libraries, and Special Collections department lost two of its valuable members. The shakeup also included an ambitious plan to move the institution’s archives and special collections from its home on the Merion campus to the Foundation’s new building on the Benjamin Franklin Parkway. The goal of this monumental move, beyond reuniting the archives with the art library, was to create a research center that would serve the Barnes Foundation’s staff and students as well as visiting scholars researching the history of the Barnes and its collections.
Almost immediately, rumors circulated that the Honickman Art Library had closed. It may have seemed so over the summer when our hours were extremely limited. The library closed to the general public but remained open one day per week during the summer months, primarily for the use of staff members. Previously focusing on archival work and managing the Horticulture Library and Rare Books Collection, Amanda McKnight received a promotion to Associate Archivist and Librarian which expanded her duties to also include overseeing the Honickman Art Library.
Secure, fireproof shelving installed in the back-of-the-house hallway to manage library over flow and compact shelving in secure, climate
controlled storage for the archives
Over the summer, Archivist Barbara Anne Beaucar began planning the move of this rather significant collection. She sent RFPs to prospective movers and, working the registrar, selected Atelier, the art movers that had moved the Barnes Foundation’s art collection to the Parkway in 2012. The facilities staff then coordinated the logistics for the installation of new shelving preceding the move. Fireproof, secure cabinets were installed in the lower level back-of-the-house hallway and the former library storage room at the end of the hallway was refitted with compact shelving to house the archival collections.
Atelier set up two staging areas in the administration building in Merion, one on the first floor and another on the second floor balcony. Archival materials were then hand-carried from the third floor storage area down three flights of steps to be packed and secured in wooden crates or bakers’ shelves before being loaded onto the moving trucks. Two facilities staff members joined the archivists on either end of the move, one team in Merion while the collection was being packed and loaded, and another on the Parkway as the trucks were unloaded and unpacked.
Atelier crew moving the archives from Merion and the archival collections in their new home on the Parkway
Since the move in September, Amanda has re-organized the circulating collection and addressed redundancies in reference materials due to the merge. She has updated the library catalogue, re-arranged and labeled more clearly the rare book collection, enhanced metrics collection, and continued to work closely with the necessary departments to maintain appropriate access of art library resources for our constituents.  Currently, she is managing library operations on both campuses—the Horticulture Library remains on the Merion campus supporting the living collections staff, students, and arboretum gardeners.
The Honickman Art Library and the Archives and Special Collections established new hours on the Parkway: Monday through Friday from 10AM to 4PM. We continue to welcome members of the Barnes community—staff, faculty, students, docents, and volunteers and are open to external researchers by appointment only.
Submitted by Barbara Anne Beaucar
Web Page:
Online Library Catalog:
The online library catalog is available via the URL:


Department Staff:
Barbara Beaucar
Amanda McKnight

Associate Archivist and Librarian

MARAC Statement on the President’s Executive Order Restricting Travel

MARAC is strongly against the President’s Executive Order that restricts entry into the United States by people from seven Muslim-majority countries because it is incompatible with our goal to be a diverse and inclusive member organization.  MARAC applauds and endorses the Society of American Archivist Statement on the Executive Order, as well as those by the American Library Association, the Association of College and Research Libraries, and other related professional associations. To view these statements, please visit:


American Library Association:


Scholarships for MARAC Spring 2017

The MARAC Scholarship Committee is currently accepting applications for scholarships to support attendance at the Spring 2017 meeting to be held April 20-22, 2017 in Newark, NJ.

There are three awards available:
1)    MARAC Meeting and Travel Awards (2 awards: $400 and $250)
2)    Karen A. Stuart Local History Collection Workshop & Conference Attendance Award
Additional information about each award is included below.
APPLICATION: Applicants for either award should submit the following:
1)    Cover letter that includes:
a)    Award for which you are applying
b)    Statement of financial need
c)    Expected benefits of attending the conference (citing specific sessions or workshops of interest)
2)    Resume
3)    Letter of reference from a person with knowledge of the applicant’s work (sent directly to the MARAC Scholarship Committee Chair, Emily Cottle, via email at
DEADLINE: March 10, 2017
TO APPLY: Send a single PDF of the cover letter and resume to Emily Cottle, MARAC Scholarship Committee Chair, at Letter of recommendation should be sent by the reference as a PDF directly to Emily Cottle, MARAC Scholarship Committee Chair, at Please include MARAC Scholarship Application in the subject line. All applicants will receive an email confirming their application has been received.

MARAC Meeting & Travel Awards

The Mid-Atlantic Regional Archives Conference (MARAC) offers travel awards of $400 and $250 for attendance at our conference in Newark, NJ on April 20-22, 2017.
Scholarship funds may be used for conference registration, workshops, lodging, conference meals, and other travel expenses. Persons meeting the criteria outlined below are encouraged to apply.
QUALIFICATIONS: For this award, an individual must currently:
●      Be employed in the MARAC region in an archival or archives-related position, OR
●      Be enrolled as a graduate student in a program that includes courses in archival administration OR
●      Be a MARAC member in good standing

Karen A. Stuart Local History Collection Workshop & Conference Attendance Award

The Mid-Atlantic Regional Archives Conference (MARAC) offers awards for one full or half-day workshop, and conference registration, including the Friday Luncheon and Saturday Breakfast. Please note this award does not cover any travel expenses, but only the registration costs outlined above.
Named in memory of Karen A. Stuart, a Library of Congress archivist who had been head librarian at the Maryland Historical Society, this award is expressly aimed at those associated with Local History Collections. Active with MARAC on the Publications Committee and also as Maryland Caucus Chair, Karen maintained a life-long interest in local history and genealogy, respecting and encouraging the scholarly practice of each. In her career, she assisted thousands of researchers investigating Maryland local history, and through her guidance she also impacted the careers of local history practitioners throughout the state. Karen loved local history so it is fitting that this award bears her name as MARAC supports the professional growth of others dedicated to the field.

QUALIFICATIONS: Individuals must currently be associated with a local history collection that is open to the public on a regular basis in the MARAC region. Volunteers as well as paid staff are eligible. Priority is given to local history collections located in the meeting’s host city for the purpose of networking opportunities, but will not exclude other applicants.