SAA’s C.F.W. Coker Award

Call for Nominations – 2019 SAA’s C.F.W. Coker Award

It is that time of the year where we ask for your to help us identify archivists and groups of archivists who have made valuable contributions to our profession!  As a part of these efforts, we are looking for nominations for the C.F.W. Coker Award, which is awarded annually to an individual or group who have performed outstanding and innovative archival descriptive work.

This descriptive work can take many forms, including:

  1. Finding aids, including, among others, multi-institutional guides, record surveys, repository guides, special subject lists, finding aids to individual collections or records groups, and narrative descriptions of holdings.
  2. Finding aid systems, including, among others, manual or automatic indexing systems, computer databases, or current awareness systems for notifying users of holdings.
  3. Descriptive tools that enable archivists to produce more effective finding aids, including, among others, subject thesauri, authority files, data element dictionaries, manuals establishing descriptive standards, and such reference works as atlases and administrative histories.
  4. Projects that involve innovative developments in archival description, including, among others, cooperative ventures that result in the exchange of finding aid information among repositories, efforts at building national information systems, and survey projects.

If you are aware of innovative work in any of these areas we ask that you please consider submitting a nomination (self-nominations are welcome!) via our nomination formby February 28, 2019.

For more information about the C.F.W. Coker Award please visit:

Thank you everyone for your consideration and time.

The C.F.W. Coker Award Subcommittee:

Shannon Lausch (chair)

Suzanne Reller

Linda Sellars

Elizabeth Wilkinson


The Brenda S. Banks Travel Award for SAA

Apply Now for the 2019 Society of American Archivists Brenda S. Banks Travel Award!

The Brenda S. Banks Travel Award Subcommittee invites applications for a new Society of American Archivists (SAA) award. The Brenda S. Banks Travel Award recognizes and acknowledges individuals of color, such as those of African, Asian, Latinx, Native American, Alaska Native, or Pacific Islander descent, who are employed in archives and who manifest an interest in becoming active members of SAA. Recipients receive full complimentary registration and related expenses for hotel and travel to attend the SAA Annual Meeting during the year in which the award is received. In addition, recipients receive a complimentary one-year membership in SAA.

This award supports the objectives of SAA’s Archivists and Archives of Color Section’s objectives:

·  Providing individuals of color employed in an archives with an opportunity for professional development and networking through engagement with SAA; and

·  Promoting increased participation in SAA by individuals of color employed in an archives by exposing first-time Annual Meeting attendees to the experience of attending national meetings and encouraging them to join and remain members of the organization.

Created in 2017, the award is named in honor of Brenda S. Banks, Fellow and Past President of SAA and co-founder of the Archivists and Archives of Color Section. The award is sponsored by SAA’s Archivists and Archives of Color Section and funded through the SAA Foundation.

Application Requirements:
Recipients will be selected based on the strength of their personal statement/essay. Personal statements/essays must be no more than 500 words and will be evaluated on:

·  Overall clarity;

·  Understanding of professional goals and experience with and/or commitment to working with, or documenting and preserving the histories of communities of color;

·  Description of the benefits of attending the SAA Annual Meeting; and

·  Explanation of commitment to SAA, diversity and inclusion, and the profession.
In addition, applicants must include a current CV or resume.

To be eligible, the applicant:

·  Must be of American Indian/Alaska Native, Asian, Black/African American, Hispanic/Latinx, or Native Hawaiian/Pacific Islander descent;

·  Must be currently employed in an archives; and

·  Shall not have previously attended an SAA Annual Meeting.
Click here to preview the application and/or to apply.

Applications must be received by February 28, 2019.

Questions? Please direct them to Margarita Vargas-Betancourt, Ph.D., Chair of the Brenda S. Banks Travel Award Subcommittee, or (352) 273-2692.

Thank you on behalf of the Brenda S. Banks Travel Award Subcommittee!

J. Franklin Jameson Archival Advocacy Award Nominations

The J. Franklin Jameson Archival Advocacy Award Subcommittee of the Society of American Archivists is looking for nominations for the 2019 J. Franklin Jameson Archival Advocacy Award.

Established in 1989, this award honors an individual, institution, or organization that promotes greater public awareness, appreciation, or support of archival activities or programs.  The individual’s or institution’s contributions may take the form of advocacy, publicity, legislation, financial support, or a similar action that fosters archival work or raises public consciousness of the importance of archival work.  Contributions should have broad, long-term impact at the regional level or beyond.

Eligibility: Nominees must be from outside the archives profession.  Individuals directly involved in archival work, either as paid or volunteer staff, or institutions or organizations directly responsible for an archival program are not eligible for this award.

Nominations should be sent through the online submission system by February 28, 2019 at

More information on the award can be found here:

Recent Winners Include:

2018:  Yvonne Lewis Holley AND Brad Meltzer

2017:   Environmental Data & Governance Initiative (EDGI)

2016:  Lin-Manuel Miranda and Ron Chernow

2015:   Adrena Ifill Blagburn

2014:   LGBT Center of Central PA History Project AND National History Day

2013:   AARP Virginia and Dr. Warren Stewart

2012:   Eve Kahn, Bebe Miller, Phillip Stewart

2011:  “Who Do You Think You Are?” (NBC)

2010:  The Gladys Krieble Delmas Foundation

2009:  Ross King (Georgia Historical Records Advisory Board)

Call for Mid-Atlantic Archivist Participants

MARAC meetings have helped archivists hone new skills, keep up with changes in the profession and provide opportunities to meet and network with others in the profession. MARAC has helped nurture good friendships among archivists. And for some of our members, MARAC has also nurtured romance.

In anticipation of Valentine’s Day, MARAC is looking for stories of love among archivists. Did you meet your significant other at a MARAC meeting? How did MARAC nurture your romance? What is it like sharing a profession with a significant other?

If you are interested in sharing your story please fill out this survey by November 26, 2018:  We would love to share your love in the Winter MAA issue!

Questions?  Contact Pam Whitenack ( or Tara Wink (

Call for MARAC Nominations

Considered becoming more involved in your professional organization?

Interested in taking on a new role in MARAC?

The Nominations and Elections Committee is seeking volunteers and nominations of members to stand for election in MARAC’s 2019 elections.

Open positions include:

  • Chair-Elect
  • Secretary
  • Meetings Coordinator
  • Members-at-Large (4 positions)
  • Awards Committee (1 position)
  • Arline Custer Memorial Award Committee (2 positions)
  • Distinguished Service Award Committee (1 position)
  • Finding Aids Award Committee (2 positions)
  • Nominations and Elections Committee (3 positions)
  • Scholarship Committee (2 positions)

Information about committees and governance is available on MARAC’s website (

Contact Jennifer Henderson (, Chair of the Nominations and Elections Committee if you are interested in running or know someone who you think would be perfect for the job!


The 2019 MARAC Nominations and Elections Committee

Congrats to our Wilmington Scholarship Winners!

The Scholarship Committee is excited to announce the following recipients of travel awards for the Fall 2018 conference in Wilmington, DE:

  • Marsha A. Trimble Meeting and Travel Award Scholarship ($400): Emily Flint
    Emily is currently pursuing a MLIS with a concentration in Archive and Digital Curation at the University of Maryland. At Maryland, she works as a student assistant for Special Collections.
  • $400 Travel Award: Eboni Jones
    Eboni is currently pursuing her MS in Information and Library Science with an interest in archives and records management at the University at Buffalo. She works at the Rochester Institute of Technology as an adjunct professor and at the Memorial Art Gallery in Rochester, New York.
  • Joan Echtenkamp Klein Meeting and Travel Award ($250): Nicole Pease
    Nicole is an Archive Consultant in Rochester, New York, where she has done work for the Rochester Institute of Technology, The Out Alliance, and The Strong: Museum of Play. She earned her Master’s Degree in Library and Information Studies from the University at Buffalo in 2010.

    MARAC Scholarship Committee
    Cindy Bendroth
    Alan Delozier
    Colleen McFarland Rademaker
    Elizabeth Wilkinson
    Christy Fic, Junior Co-Chair
    Emily Cottle, Senior Co-Chair

MARAC Wilmington Scholarships

Apply today for MARAC Wilmington Scholarships!
The deadline to apply is Friday, September 7.

MARAC offers the following meeting scholarships:
· Marsha Trimble Meeting and Travel Award ($400)
· Joan Echtencamp Klein Meeting and Travel Award ($250)
· Karen A. Stuart Local History Collection Workshop & Conference Attendance Award

Update: There will be a second $400 award available for Wilmington, bringing the total number of available awards for this fall conference to four.

Additional information about each award is included below.

APPLICATION: Applicants for either award should submit the following:
· Cover letter that includes:
· Award for which you are applying (name and amount)
· Statement of financial need
· Expected benefits of attending the conference (citing specific sessions or workshops of interest)
· Resume
· Letter of reference from a person with knowledge of the applicant’s work (sent directly to the MARAC Scholarship Committee Chair, Emily Cottle, via email at

DEADLINE: Wilmington meeting, Friday, September 7, 2018.

TO APPLY: Send a single PDF of the cover letter and resume to Emily Cottle, MARAC Scholarship Committee Chair, at Letter of recommendation should be sent by the reference as a PDF directly to Emily Cottle, MARAC Scholarship Committee Chair, at
Please include MARAC Scholarship Application in the subject line. All
applicants will receive an email confirming their application has been received.

Information about awards:
MARAC Meeting & Travel Awards
The Mid-Atlantic Regional Archives Conference (MARAC) offers travel awards of $400 (Marsha Trimble Meeting and Travel Award) and $250 (Joan Echtencamp Klein Meeting and Travel Award) for attendance at its conferences held twice a year around the region.Scholarship funds may be used for conference registration, workshops, lodging, conference meals, and other travel expenses. Persons meeting the criteria outlined below are encouraged to apply.

QUALIFICATIONS: For this award, an individual must currently:
· Be employed in the MARAC region in an archival or archives-related position,
· Be enrolled as a graduate student in a program that includes courses in archival administration
· Be a MARAC member in good standing

Karen A. Stuart Local History Collection Workshop & Conference Attendance Award
The Mid-Atlantic Regional Archives Conference (MARAC) offers awards for one full or half-day workshop, and conference registration, including the Friday Luncheon and Saturday Breakfast. Please note this award does not cover any travel expenses, but only the registration costs outlined above. Named in memory of Karen A. Stuart, a Library of Congress archivist who had been head librarian at the Maryland Historical Society, this award is expressly aimed at those associated with Local History Collections. Active with MARAC on the Publications Committee and also as Maryland Caucus Chair, Karen maintained a life-long interest in local history and genealogy, respecting and encouraging the scholarly practice of each. In her career, she assisted thousands of researchers investigating Maryland local history, and through her guidance she also impacted the careers of local history practitioners throughout the state. Karen loved local history so it is fitting that this award bears her name as MARAC supports the professional growth of others dedicated to the field.

QUALIFICATIONS: Individuals must currently be associated with a local history collection that is open to the public on a regular basis in the MARAC region. Volunteers as well as paid staff are eligible. Priority is given to local history collections located in the meeting’s host city for the purpose of networking opportunities, but will not exclude other applicants.